At SSME, we offer extensive experience in coordinating small and medium-sized trade association activities.
SSME delivers comprehensive event planning services such as:
- Effectively managing event administration and logistics
- Serving as a liaison with vendors
- Successfully anticipating event needs
- Coordinating registration
- Handling guest communications including post-event surveys
- Providing professional staff to assist with onsite event implementation
- Coordinating speaker and other VIP travel arrangements and other logistics
- Creating and monitoring event budgets by working closely with your staff
- Providing event materials such as collateral and signage
- Offering scalable options – we can coordinate all aspects of an event or just one small piece
- Effectively partnering with event sponsors to ensure all commitments outlined are fulfilled
Trade Association Management
We also provide day-to-day support to organizations – essentially serving as an outsourced director or administrator.
Examples of services include:
- Coordinate meetings, conferences and other gatherings including handling all administrative tasks related to the event (secure location, name tags, minutes, etc)
- Manage member database
- Maintain ongoing communication with officers and members
- Prepare timely association budgets, financial reports, agendas, minutes and other documents
- Oversee membership recruitment and renewals
- Manage vendor, sponsor and other relationships
- Oversee marketing, collateral and other materials
- Maintain website and social media, in collaboration with the communications committee
- Answer chapter member inquiries by phone or email
- Promote association benefits, services and events to members
- Send information to prospective members