Trade Associations

VC%27s unplugged 1 (2)At SSME, we offer extensive experience in coordinating small and medium-sized trade association activities.

SSME delivers comprehensive event planning services such as:

  • Effectively managing event administration and logistics
  • Serving as a liaison with vendors
  • Successfully anticipating event needs
  • Coordinating registration
  • Handling guest communications including post-event surveys
  • Providing professional staff to assist with onsite event implementation
  • Coordinating speaker and other VIP travel arrangements and other logistics
  • Creating and monitoring event budgets by working closely with your staff
  • Providing event materials such as collateral and signage
  • Offering scalable options – we can coordinate all aspects of an event or just one small piece
  • Effectively partnering with event sponsors to ensure all commitments outlined are fulfilled

Trade Association Management

We also provide day-to-day support to organizations – essentially serving as an outsourced director or administrator.

Examples of services include:

  • Coordinate meetings, conferences and other gatherings including handling all administrative tasks related to the event (secure location, name tags, minutes, etc)
  • Manage member database
  • Maintain ongoing communication with officers and members
  • Prepare timely association budgets, financial reports, agendas, minutes and other documents
  • Oversee membership recruitment and renewals
  • Manage vendor, sponsor and other relationships
  • Oversee marketing, collateral and other materials
  • Maintain website and social media, in collaboration with the communications committee
  • Answer chapter member inquiries by phone or email
  • Promote association benefits, services and events to members
  • Send information to prospective members